Job Description

TITLE : Human Resources Assistant

Job Type: Part Time

Immediate Supervisor: Human Resources Manager

Supervision Exercised: None

** SUMMARY ** :

Under the supervision of the Human Resources Manager, the HR Assistant is responsible for handling routine office tasks to ensure efficient HR operations, including data entry, filing, document preparation, and assistance with employee inquiries.

ESSENTIAL FUNCTIONS :

• Performs HR customer service functions by answering employee requests and questions; makes photocopies, faxes documents, and performs other clerical functions; assists and/or prepares HR correspondence
• Assist with front office coverage during breaks, lunch, or absences. Greeting visitors, answering phones and directing inquiries appropriately
• Maintains/generates certain HR documentation as requested
• Assists in preparation for all trainings in Santa Maria offices and the training area
• Responsible for maintaining and updating personnel records for Community Care Licensing (CCL) and Tri-Counties Regional Center (TCRC) requirements for Santa Maria staff ­– Including: medical, OSHA, and employee applications
• Ensures that all confidential documents are stored securely & access is limited
• Maintains and updates the Training Documentation (Tickler/Spreadsheet) System for both Santa Maria and Santa Barbara programs
• Documents Direct Support Professional I/II testing and training for Santa Maria staff
• Assist with the offboarding process for departing employees, ensuring all necessary paperwork is completed, accounts have been disabled, and company assets have been returned.
• In conjunction with the HR team, attends HR related events between Santa Maria and Santa Barbara as needed
• Comply with all Momentum WORK Inc., CCL, TCRC & CARF policies/procedures
• May need to be available during any disasters, according to the disaster plan
• Assists the HR team with various research and/or special projects, as assigned

** PHYSICAL REQUIREMENTS: **

• Ability to stand, sit for long periods of time
• Ability to walk for long periods of time
• Ability to speak, read, hear, and understand technical written materials
• Lifting may be required; may exceed 30 lbs.
• Ability to bend, lift and carry
• Full awareness of environmental stimuli
• Ability to implement Crisis Management, Safety & ProAct techniques (training included)

Note : ADA accommodations available.

** QUALIFICATIONS ** :

• High School diploma or equivalent required; Associate degree in Human Resources, Business Administration, or related field preferred
• Demonstrated ability to maintain the highest standards of confidentiality regarding persons served and other related information
• Excellent verbal and written communication skills
• Payroll experience and working knowledge of wage and hour laws preferable
• Knowledge of basic HR practices and employment law is a plus
• Ability to complete tasks with numerous interruptions
• Ability to work with little direct supervision, strong organizational and time-management skills
• Excellent computer proficiency (esp. Microsoft Office – Word, Excel, Teams etc.)
• Proven understanding of technology to support the program
• Compassion and respect for persons with disabilities
• Ability to demonstrate patience and understanding because people served may have intellectual, emotional, or behavioral challenges, in addition to physical limitations
• Willingness to travel between Santa Maria and Santa Barbara as needed
• Valid CA Driver’s License
• Valid certification in CPR/First Aid (Training included)
• 1-2 years of experience in an administrative or HR support role preferred; education can be substituted for experience

** ** BENEFITS: ****

• Travel Stipend
• Cell Phone Stipend
• Sick Hours
• 403(b) Retirement Plan
• Friends & Family Referral Bonus
• Direct Deposit
• Anniversary Bonus
• On-the-job Training Provided
• Up to $750 Sign-On Bonus

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