Job Description
Overview: A management position that involves broad-based responsibility chartered to providing critical support and leadership in implementing key Travel & Expense (T & E) functions for the firm. Possesses the highest degree of integrity and ethical standards. Manages the firm's resources (people, processes and tools) and assignments with proficiency, fluency and aptitude. Teaches and mentors staff and effectively embodies and expresses the firm's values and mission.
Responsibilities: - Manages global travel and expense programs and identification and development of process improvement opportunities
- Develops international firmwide travel and expense guidelines to align with firm's strategic plan
- Designs and implements business processes to support T & E Guidelines in program platforms. Monitors program results implementing appropriate guidelines and program updates
- Manages TMC (Travel Management Company) vendor and provides training and communications interface with users, executes TMC Administrator functions, and implements TMC platform updates and enhancements
- Manages expense tool vendor and user interface training and communications, and directs and implements tool updates and enhancements
- Provides platform global Administrator support
- Manages and directs payment of approved expense reports and associated interfaces with and data transfers to the accounting system
- Reviews and analyzes current business processes within Accounting & Finance to identify and implement opportunities for operational improvement and increased efficiency
- Manages additional relationships with air, hotel and rental car vendors, and credit card and purchasing card program vendors
- Manages corporate card program to support business travelers; manages purchasing card program to support company local office purchasing requirements and implements card program enhancements and updates
- Works with internal IT related to various platform updates, enhancements, and trouble-shooting issues
- Develops and executes corporate-wide communications, in addition to providing training to global users regarding the T & E Program and platforms
- Negotiates vendor contracts associated with the T & E programs including the annual hotel RFP process
- Identifies and analyzes opportunities for process improvement to enhance strategic objectives across the firm globally
- Leads, supports, trains and directs the T & E team related to platforms, processes, communications and daily activities
Qualifications: - Bachelor's degree in Accounting, Finance or an equivalent combination of education and experience
- Typically with 8+ years of experience
- Experience in MS Office Suite, including Excel, Outlook and Word
- Experience in Chrome River Expense and Egencia Travel preferred
- Demonstrated ability to coordinate process improvements and productivity enhancements with the Finance/Accounting team
- Strong interpersonal skills and the ability to interact with all levels of staff
- Strong work ethic and eagerness to produce high quality, accurate results
- Strong organizational skills and the ability to work on multiple projects at the same time
- Proven ability to operate comfortably and effectively in a fast-paced environment
- Ability to manage team with diplomatic and collaborative leadership style which puts value on relationships and collaboration, both internal and external
- Ability to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays or unexpected events
- Ability to hold sensitive information with a high level of confidentiality and integrity
- Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
- Ability to problem solve and apply appropriate solutions
- Ability to collaborate and encourage collaboration in a team environment, and ability to work independently and prioritize work
- Ability to effectively meet deadlines at expected quality
If you currently work for HKS, please submit your application via the
Internal Careers Portal .
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
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